Faculty who plan to teach any course (fully online, hybrid, or enhanced) using ETUDES NG for the Summer quarter must submit an online form for EACH live course site requested.  
Deadlines

The deadline to submit request forms for Summer session course sites is April 28th at noon for set up by May 9th.  The Request Form for the Summer quarter is available at http://foothill.summer.sgizmo.com. You can still request a live course site for Summer after April 28th but the course site you request may not get set up until the end of May.

Faculty who plan to teach any course using ETUDES NG for the Summer quarter must have completed ETUDES NG training (either ETU 101A, 101B, 101C, and 101D or COIN 053A).

The section number and call number for your course is available from your Faculty Portal now and the online Foothill College Summer 2008 schedule will be posted on the Foothill College website after April 27th. 

ETUDES NG rosters for the spring quarter will load into ”live” course sites on Thursday, April 3rd around 4 a.m. (see Gradebook Roster or Site Info Participant list). This means that enrolled students will be able to login to ETUDES NG “live” courses starting Thursday.  If a student roster does not appear, faculty need to send an email to Judy Baker (bakerjudy@foothill.edu) with details.  For other support questions, please use the ETUDES NG Users Group Discussion forums.
 
IMPORTANT NOTE: If faculty do not want students to login to ETUDES NG courses prior to Monday, April 7th, they can ‘unpublish’ (or disable) the course sites.  To ‘unpublish’ – go to Site Info >> Manage Access >> Uncheck publish.  JUST BE SURE to remember to publish again it on Monday, April 7th by 8:00 AM!   Also, don’t forget to ‘unpublish’ any course sites from the Winter quarter in order to minimize confusion.

Preparations

To prepare for the next quarter teaching with ETUDES NG, check New Quarter Preparations.  If faculty are co-teaching ETUDES NG delivered courses, they may need to use Add Participant in order to give co-teachers access to the courses.  First the instructor who set up the course site should find out the the co-teacher’s User ID.  To give the co-teacher access, go to Site Info >> Add Participant.  Enter the co-teacher’s ETUDES NG User ID in the top box.  Once this process is finished, an ETUDES NG course site tab will appear at the top of the screen next to other course sites to which the co-teacher belongs.

To minimize student confusion, faculty could include additional Syllabus Information.  Faculty are encouraged to include instructions in the syllabus, as appropriate, to help students with login steps.  For ETUDES-NG login information, go to: http://www.foothillglobalaccess.org/main/etudesng_login.htm

Students needing technical help can call us at (650) 949-7446, use the online Student Help Desk at http://foothill.helpdeskconnect.com

If faculty would like to send a Welcome Message for Students, use the Announcements tool, and select high-priority notification.  If the students have a valid email address in the system, they will get the message in their personal email/in-box.  Otherwise, they will see it when they first log on to the site.  Faculty might want to advise students to update their email address (or add one, if they don’t have any) under My Workspace >> Account >> Modify. 

For students who are taking an online course for the first time, faculty can recommend that they attend orientation on campus in KCI Room 4008 on Tuesday, April 8, 2008, 3-5 pm or Wednesday, April 9, 2008, 12-2 pm.  Also, let students know about COIN 053.01W Learning with ETUDES (2 Units) and CNSL 090.01W Intro to Online Learning (1 Unit).

Another way for faculty to see the official roster is via the Faculty Portal.  If faculty see any students marked as “inactive,” it means that they were officially registered but have since dropped the course or were dropped by A & R for non-payment.  If faculty need to drop a student, drop them via A & R.  ETUDES-NG is not a registration system and is NOT directly synched up with A & R records.  The rosters in ETUDES NG course sites get updated only once per day around 4 a.m.  If faculty re-instate students with A & R, they will be able to log on the next day – they will become active. 

Going forward, rosters will be updated once daily, including late adds.  Keep in mind that giving permission to students to add late is not the same as registering them! The morning after students enroll officially, they will be able to login to the course.